Friday, December 8, 2017

3 Keys Friday (Oops): 3 Tools that are Keeping My End-of-Semester House in Order

Dodgerton Skillhause via Morguefile
As I race toward the end of the semester, my determination to keep things in balance still intact, I'm discovering the benefits that come with refining a system over time. I've noticed that several of the systems I take for granted have evolved with use.  Each success builds on the last, making things come together more quickly and creating routines that are not only easily integrated into daily life, but make daily life easier.

Here are three things that are helping me keep things together when they are in danger of falling apart.

Folders for my classes. This fall marked my eighth semester as an adjunct. I've tried many systems of folders, files and binders (what was I thinking?) since I started. Over time, a system emerged and, once I found the right fit, it stuck. I know exactly what has to go in my bag each day and keeping it all color-coded appeals to my I need to see it personal style. 

A pre-stocked bag. Last fall, I purchased an organizer that lives in my school bag. If I switch bags, I move it into the new bag so that I know I have everything I need, from an adapter for my laptop to writing utensils, including a white board marker in case I find myself in a classroom without one.

A way to organize my course stuff at home. This is the system that has taken the longest time to develop and, thanks to a recent family room makeover, I'm still putting the final touches on it. The closer I get to my mother's adage ("A place for everything and everything in its place") with respect to my school stuff, the more efficient I feel.

Developing systems that work creates not only a sense of organization, but peace of mind as well. When we know where things belong and when where they belong makes sense, we can find what we need when we need it and we feel prepared to tackle important tasks. Organizing by STYLE has helped me to approach not just my stuff, but also my life, with a plan that makes sense.

And that is a very nice feeling to have.


Thursday, December 7, 2017

You Say "Stack" Like it's a Bad Thing

olluszka via Pixabay
I have reached the point in the semester where pretty much every time I show up to teach a class, I collect a pile of papers to be graded. As I barrel into the home stretch of the semester, continuing to aim for balance, all of these papers need temporary homes -- safe places where I won't forget about them or, worse yet, lose a piece of work on which one of my students spent hours. Since I do most of my work at home, that means these safe places intersect with our living spaces.

I'm happy to report that this semester, things look a little more organized. As an I need to see it person, I still have piles, but they're organized piles. Thanks to a new work table in our family room, I can keep my works in progress in neat stacks (one for each class) in a location somewhere besides my dining room table. Colored folders separate one class from another, and a bright pink folder holds items of immediate concern.

Clearly, this is a temporary solution, one that lasts only as long as my family's patience.

If you've been reading this blog for a while, you know that I often say, "it's a process," and that is absolutely true here. As the papers are graded and the piles diminish, the rubrics, notes and other plans and notes to myself will need a home besides the work table. A new set of file bins in the family room -- one that keeps things off the table, somewhat out of sight, but not completely out of mind -- will help me keep things accessible. Even better, it'll keep things off the dining room table and the living room furniture, two spots that have, in the past, become victims of the end-of-semester deluge.

What sounds like a simple solution arose only after multiple semesters of trial and error, with an almost embarrassing amount of time wasted on dropping and running combined with traditional methods that don't work for my styles. Committing to systems that fit my styles means that things are, for now at least, rarely out of sight, but slowly, I am finding ways to keep things visible but still tidy.

While organization is a valuable payoff here, perhaps even more important is the peace of mind that comes with a system that actually lets me keep track of things. Getting to this point was not easy or quick, but the more I listen to my styles and stop trying to do things the way I'm "supposed to," the more useful and efficient the whole system becomes.

It's a wonderful feeling to walk through my living room without being visually accosted by papers and projects in progress, and it's nice to be able to actually eat at the dining room table. Taking the time to think about what works and personalizing my system accordingly has been well worth the time it took to get here.

Thursday, November 30, 2017

3 Keys Thursday: 3 Keys for Bringing the Christmas Spirit

Dodgerton Skillhause via Morguefile
Yesterday, I wrote about creating balance in my work life but, at this time of the year, that's only part of the story. All of those end-of-semester responsibilities I'm juggling are set against a very important backdrop: the holidays.

My love for Christmas runs deep and, although this will be my first Christmas without my mom, I still want to celebrate, even if it will feel different. Last weekend, bored of our usual outdoor holiday decorations, my husband started cooking up some new ideas and after some shopping and discussion, we created a new look -- one I love.

In addition, for the second year in a row, we put up the tree -- much earlier than I was ready for -- because we wanted to do it while my daughter was home from college. And, as I type this, I'm doing so by the light of a small Christmas tree with Christmas in Rockefeller Center playing in the background. The tree used to stand in my parents' living room and, right now, it's bedecked only in white lights. For now, that's enough.

Last year at this time, I reflected on three things I think holiday decorating should be. This year, I'm striving for the same goals. I want my decorating, planning and celebrating to be:

Fun. Although I had no desire to put up a Christmas tree in November, it wouldn't have been any fun putting it up without my daughter, and none of us wanted to wait until the very hectic week before Christmas. While decorating can't always be fun, deciding when and how to approach the task, whether all at once or a little at a time, can make a difference.

Peaceful. While this may be too much to hope for in the actual process, it's not too much to expect from the end product. Decorating, whether for every day or for the holidays, should enhance your home. I love coming home late in the afternoon and switching on the tree, candles and white lights that are part of the decor. It almost makes up for daylight savings time.

Meaningful. Our Christmas tree is bedecked with a collection of ornaments we've been growing since my husband and I were first married. My parents' tree has its special spot, particularly this year. Our nativity scene, which will go up closer to Christmas, will have its place of honor as well. Making sure there's a reminder of the reason for the season and the people who matter is an important part of getting ready for the holidays.

Whenever and how ever you decide to do it, may all of your decorating be merry and bright.

And STYLE-ish, of course.

Wednesday, November 29, 2017

And So it Begins

kraphix via Freepik
Last night and early this morning, as I was thinking about this post (that I hoped I would have had time to post already), I had my topic all worked out -- learning to set boundaries for tasks that have oozed out of their allotted time slots and into leisure time. It went something like this:

'Tis the season to grade papers -- it's one set after another -- and I'm working on keeping things on an even keel. I could spend large chunks of days doing nothing but grading and, in the end, I probably will. But it's also the season for other things, and I would like to have a life.

I've been at this long enough that I'm slowly learning how to find balance, though admittedly, it has been an uphill battle. 

I was so excited when I first got this job that I threw myself into it completely. I willingly gave it all of my free time, assuming that at some point, with experience, it would get better. Unfortunately, the schedule I set stuck and, before I knew it, every day was a work day, at least in part.

Now I'm emerging and loosening. I'm realizing that not every paper has to be given back at the next class meeting. And, more important, it's better for both my students and me if I don't do that. Taking time to grade papers means that I grade them more thoughtfully and patiently and the feedback I give is better and more useful. Not responding to emails at all hours of the night means that I'm more prepared to start fresh the next day. Rediscovering weekends means I'm less grumpy when I'm doing all of this.

That was yesterday.

Today, one class and three meetings stayed (mostly) neatly within their allotted time slots, but e-mails of desperation flooded my inbox, joining their comrades that appeared between 11pm and midnight last night, necessitating quick, if not immediate responses.

Tonight, I turn off my phone (and its nagging email chime) at a reasonable hour.

It's a balancing act and...say it with me...

It's a process.

Thursday, November 23, 2017

3 Keys Thursday: 3 Habits Worth Breaking

Dodgerton Skillhause via Morguefile
Happy Thanksgiving! Like anyone else, I have bad habits when it comes to keeping things neat and running smoothly. As we head into the holiday season and things get hectic, here are a few of the habits I'm trying to break.

Piling. When I get busy, my default organizational style (
drop and runkicks in. I put things down instead of putting them away. I set stacks of things aside, intending to get to them later. This isn't too bad if the stacks are meaningful and this process doesn't go on for too long. But, when this habit continues unchecked, I end up with a major project on my hands.
Solution? Don't put it down, put it away. As often as possible.

Procrastination. More often than not, the most difficult part of a project for me is simply getting started. Once I stop whining and start doing, I generally get wrapped up in the task I was dreading and find it much easier than I expected it to be. And progress is a wonderful motivator.
Solution? Give it five. Knowing I have an out after five minutes helps me get started, and since getting started is half the problem, giving it five gets me halfway there.

Not writing things down. This one creates less obvious chaos than the others, but it creates plenty of mental chaos. I have notepads in plenty of locations and designated places for particular lists. When it comes to not writing it down, I really have no excuse.
Solution? Just do it.
How about you? What habits will you break this holiday season?

Wednesday, November 22, 2017

Love the One that Fits

I'm the kind of person who, when she finds a piece of clothing she really likes, runs out to buy another one just like it. This is true for basic pieces, mind you, not every item of clothing I own. But most of my favorite work trousers, comfortable, low-maintenance sweaters and even soft, warm pajamas have twins in my closet.

The same is true for organizing tools. I have a stack of accordion folders, purchased when they were in the dollar bins at Target. I just ordered another set of file bins with open tops to use in our family room and, although I have a drawer full of manila, patterned and colored file folders, I just added a box of colored file folders to my shopping list. I need enough in each color to effectively color-code the files that I'll be moving into the new bins.

I am not suggesting that you go out and buy everything in triplicate. Often, however, it's a good idea to stock up on basic organizational tools that have been proven to work for you, especially those that help to keep paper clutter under control. Amid my go-to tools, I have a number of unique items that add a different sort of style to my workspace, but when it comes time to whip a space into order, I like to know that the tools I depend on are at my fingertips.

Accordion folders, file folders in colors and prints (along with a stash of the basic manila variety) and any storage container I can peer into top my list of favorites. What's on your list?

Thursday, November 16, 2017

3 Keys Thursday: Fun Discoveries While Revamping a Room

Dodgerton Skillhause via Morguefile
Even the best systems need to be revamped from time to time. And the ones that aren't working or that we've outgrown? Well, those definitely need revamping.

I've been in the midst of that sort of project. Spurred by the purchase of new furniture for a room that was overdue for repurposing, I've been moving some things around and trying to move other things out. One piece that had to go had served as significant storage, so it was time to find something that was both style-specific and STYLE-ish to shoulder the organizational burden.

As has probably become clear, I love doing this sort of thing. Part of the reason for that is the challenge, but another reason is that these projects usually serve as a reminder of key ideas, such as:

  • Being open to new ways of doing things. I'd never been happy with the DVD storage we'd set up. It fit and it kind of worked, but it was unwieldy, yet I couldn't come up with a better idea. When I cleared off a shelf in one of the cabinets, a new solution presented itself. My I need to see it style was overwhelmingly excited by the simple sight of a row of DVDs all lined up alphabetically by title. I'd never considered using that space in that way before, but now I have a new solution that works -- and has room to grow.
  • Breaking habits. Sometimes, we've had the same things in the same places for so long that we don't even see them anymore. Such was the case with some catch-all bins (a great drop and run tool) on top of one of the storage units. When I stepped back and really looked at it, the area looked more like clutter than storage, so getting rid of it was a no-brainer. Not only did clearing it off make things look better, but it also provided a place for storage that was actually functional.
  • Remembering the decor. Finishing touches might not be organizationally necessary but, by making the space look attractive, they encourage us to keep things looking that way. I had space for five file bins on top of the storage unit, but I had only four bins. Suddenly, the empty space looked very appealing, but it needed something. A candle on a tall stand filled the space, quickly taking it from practical to polished.
I'm not finished yet but, since watching the new personality of the room emerge is a lot of fun, I'm to in a big hurry. Besides, I sometimes get my best ideas when I remember to relish the process.

Wednesday, November 15, 2017

Dreaming Up New Ideas

gr8effect via Pixabay
One night last week, a freak accident on our street had us awake at 4AM. Aside from damage to cars, the only casualty was a good night's sleep.

Though I was determined to go back to sleep, sleep eluded me. So, as I often do when my usual endeavors to fall asleep fail, I started rearranging things in my head.

The second bedroom in our house has never actually been a second bedroom. It's been a catch-all for homeless furniture and belongings, an office, a place to stash everything we didn't want falling into the hands of a curious toddler and a playroom. As you can imagine, many of these roles overlapped; there was rarely a time when the room stopped being one thing and became something else entirely.

We are, once again, in one of those transition stages. My daughter, who just turned twenty, has outgrown the playroom, yet many of the trappings of that space (not to mention the collections that lived there) are still in the same places they were in when she was a toddler.

Two months ago, we committed to taking the next step to making the room into a family space that reflected our current family configuration and bought grown-up furniture. We knew it was a little large for the room, and that existing pieces would have to go, but the jury was still out on what was going and where it would go.

So, bit by bit, I've been working on the transition. It's a lot like working a jigsaw puzzle that has somehow collected pieces of another jigsaw puzzle: most of the pieces need to stay, but it takes a lot of sorting to figure out what we need and what we don't.

And so last week, as sleep eluded me, I lay in bed visualizing the room, trying to determine what could go where and, perhaps more important, what could go. This curious combination of zooming in on an image I had to recall actually helped me to arrive at a solution. Somewhere in the midst of this process, I fell asleep, but when I woke up, I was excited to get started.

maklay62 via Pixabay
There's still work to do. One pivotal piece -- a lateral file cabinet I'm attached to -- has to stay put until my dad relocates and can re-claim it. But, in the meantime, I've not only figured out where its contents will go, but also set up the systems that will hold them. Now, bit by bit, I can move things from Point A to Point B.

Eventually, the furniture will fit the room, and the room will have a new personality. In the meantime, I'll keep dreaming up new ideas.

Thursday, November 9, 2017

3 Keys Thursday: 3 Strategies for Finding (and Working with) Your Styles

Dodgerton Skillhause via Morguefile
Hi, my name is Lisa and my styles are I need to see it (personal style) and drop and run (organizational style). Yes, I've been at this for a while, and yes, these are still my styles. Organizing by STYLE doesn't mean changing my styles; rather, it means learning to work with them instead of against them.

If you don't know what your styles are, take a minute to take the STYLE quiz. If you're taking it for the first time, you might very well find a little of yourself in every category.

How do you narrow the field?

Think about what's most outstanding. For me, the need to see things stands out more than anything else. Although I file important papers and keep lists and a planner, I'm still the girl that leaves the empty prescription bottle on the counter as a reminder to call in a refill. My strategies keep my style in check, but they don't erase all signs of it, and I'm okay with that.

Look for the overlap in approach. Does one style feed another? If so, finding strategies that work for one style may resolve issues in another as well. My drop and run organizational style and my I need to see it personal style feed one another, so choosing tools and strategies that work for one often helps the other. Containers with open tops, for example, allow me to put things away in a single step, simply by dropping them into the container....where I can see them. Check out the charts section of this blog to see if your style overlaps come with container overlaps, then experiment away, but don't forget to...

Trust your gut. If a tool or strategy feels wrong, it probably is. It really doesn't matter how popular it is. If it doesn't work for you, find something else that does. I ditched binders ages ago in favor of simpler tools like accordion folders and open top files. Their simplicity makes me more likely to use them and visibility they provide suits my I need to see it personal style.

In the end, the style labels you choose should serve only one purpose: pointing the way toward strategies and tools that work for you.

Wednesday, November 8, 2017

Rediscovering the Big Three

geralt via Pixabay
When the fall semester started, I slacked off on my Big 3 list/habit. With so many days already filled with class work and class preparation, what I needed to do seemed obvious. Why write it down?

Because, to paraphrase a book title, when I don't write it down, I don't make it happen.

In the past month or so, I've begun to become frustrated by all of the little things I don't seem to be getting around to. I had a little chat with myself about restoring balance, and that was a good start. Right around the same time, though, I realized that it had been a long time since I'd written down my Big 3. So one morning, feeling a little overwhelmed, I jotted three things down.

And then I did them.

Funny how that works.

Without my Big 3 list, stuff gets done. Time sensitive stuff. Previously scheduled stuff. Already promised stuff. All of that is good, but it still leaves a lot of stuff undone.

My Big 3 list is my way of making sure all of that other stuff gets on the list because apparently, that's the way I get things done. The Big 3 list is not a miracle or a magic wand, but it is an effective strategy. And, whether we're managing time or stuff, when we find a strategy that works, we need to make sure it becomes a habit and remains a habit. It's easy to rationalize, make excuses or even offer good reasons for why we're not using it. But, as I discovered (again) recently, all of these juicy rationalizations are easily counterbalanced by one simple argument.

When we use strategies that work, things get done.

Funny how that works.

Thursday, November 2, 2017

3 Keys Thursday: 3 Things I Want in that Mythical Work Bag

Dodgerton Skillhause via Morguefile
Yesterday, I wrote about my ongoing search for the perfect bag. In the process, I've gone through quite a few contenders and have discovered a few of the attributes that matter most to me.

A pocket (preferably external) for my cell phone. Putting my cell phone in the same place every time saves me a lot of digging through my bag to find it. Putting it in a pocket on the outside of the bag makes the access even easier.

An interior pocket or two. Sometimes one really is better because then I don't have to remember which pocket I put something in. And there's always something I need to put in a pocket.

Strong straps and a bag that distributes weight well. The biggest problem with big bags is the obvious one -- they become unmanageable. When I was younger, I considered it a badge of honor to be able to pick up heavy stuff; now I prefer things that don't strain my back and hurt my shoulders. As I continue to "try on" bags, I'm discovering that two bags of the same size aren't necessarily equal when it comes to manageability.

So, when I find my perfect bag, will it need to have anything else?

Just one more thing. It has to be cute, too.

How about you? What qualities do you look for in a bag, be it a purse, a briefcase or a bag you can use after a productive day at the mall?

Wednesday, November 1, 2017

Another Day, Another Bag

I am once again engaged in a struggle to find my "just right" bag for work. This is especially ridiculous, given the fact that I sell bags, but there you have it.

Then again, maybe that's part of the problem; too many choices can, indeed, be a challenge. And finding a bag that holds everything isn't my problem.

The issue is finding a bag I can still lift after I've filled it with everything I need.

The perfectly appointed bag would be stocked with all the stuff I know I need, along with the stuff I might need and the stuff I used to need a few semesters ago, but haven't needed recently.

Hmm. Is that what I need or what I want?

I have a great rolling bag, but it's so...conspicuous. I could get past that -- and I often do on days when I have a lot of stuff to transport -- if it were less challenging to lug my wheeled bag up and down stairs. I could always take the elevator, I guess, but that's a habit I've been trying to break.

For now, I've (once again) settled on a combination that works -- a tote bag I can throw over my shoulder, coupled with a laptop case (I have several of those as well). There's room in the tote bag for the laptop, but its addition makes the bag a little too heavy, since the bag is already stocked with all the stuff I know I need, etc., before I put anything in it.

As I write this, it occurs to me that perhaps I've reached the point in the semester when it's time to check the need/want ratio for the contents of my bag. Like any other container, the ones that we carry with us routinely tend to collect both essential and non-essential items, and it's only when they overflow or we begin to have trouble lifting them that it occurs to us that some sorting and -- gasp! -- purging might be in order.

Although this process looks similar in both containers that are primarily stationary and containers that are portable, it can be harder to cull the contents of the bags we carry with us since we're often planning for a variety of eventualities. Not having something in a purse, diaper bag or work tote often means doing without; we can't simply walk into another room to get the item we wish we had.

Still, there comes a time in the life of every bag, tote and purse when a little sorting and re-organizing is necessary. When we reach that time, we have to confront the balance between the essential and the non-essential, as well as the too big, the too small and the "just right."

I know my bag fits my personal and organizational styles. Now it's time to make sure its contents are a perfect fit as well.



Thursday, October 26, 2017

3 Keys Thursday: 3 Organizing Favorites



Dodgerton Skillhause via Morguefile

My post yesterday about unique solutions got me thinking about organizing staples -- furnishings that are standard, but lend themselves to non-standard uses. Here are three of my favorites.

  • Open shelving. Some may see storage for books, but I see opportunity. While most of the open shelving in my house is, indeed, laden with books, open shelves can store almost anything. Storage cubes, bins, baskets and other containers can add a decorative touch, or can simply keep things looking neat.
  • Double duty organizers. I love furnishings with hidden storage. I'm the proud owner of two ottomans (one upstairs, one downstairs) with storage space inside. (The downstairs ottoman is a replacement for the original, which went off to school with my daughter). They have held everything from blankets to files to stuffed animals. (No word on what my daughter is using hers for). Our latest acquisition is a cocktail table with a hinged top that can be raised to create a work surface (or a snack surface). Best of all, it has storage inside.
  • Bins, baskets and miscellaneous containers. These are the elements that make STYLE stylish. Whether they roll away, contrast, match, coordinate or fit into nooks and crannies, they come in such a wide variety that finding one (or many) that fit your personal and organizational styles is a snap. Not sure where to start for your styles? Check out the charts tab at the top of the page for some container checklists.
How about you? What are the building blocks of your organizational system?

Wednesday, October 25, 2017

Shopping for a Solution

Pixabay
Last Saturday, my husband and I did a little shopping. We started out visiting a local market that left us disappointed when it turned out to be something completely different than either of us had expected. As we left, we discussed whether or not there was anything nearby worth exploring. We ended up at Home Goods (clearly my suggestion), where we browsed to the tune of almost $100.

I love Home Goods. I can have fun there whether I'm looking for something in particular, or just browsing. Although Saturday's trip was impromptu, once inside, I quickly thought of a couple of things that might spruce up our space. Cruising up and down the aisles discussing the possibilities was a lot of fun. Since I only sort of knew what I wanted, many things were possible.

Sometimes, even when you know what problem you want to solve, browsing offers the best solutions.  As someone with an I need to see it personal style, I'm a big fan of unique containers and offbeat uses for traditional items. I'm always willing to trade in a traditional tool for something less traditional, or to use something in a different way than it was intended to be used, especially if it looks good and functions well. 

I'm a firm believer that organizing should be fun and that the end result should be stylish as well as practical. Window shopping to brainstorm solutions can lead to things we never thought of -- ideas that bring the practical and the pretty together . 

So, the sign in the photo at the top of this post? Not the way to approach organizing. The more open we are to recognizing that there's more than one way to do things, the more fun and satisfying this whole process will be.

As for us? We replaced some area rugs, solved the problem we set out to solve and fixed a long-term issue I'd all but forgotten about as well.

Not a bad way to spend a Saturday afternoon.

Thursday, October 19, 2017

3 Keys Thursday: 3 Keys to Making the Seasonal Switchover


Dodgerton Skillhause via Morguefile
Yesterday, I wrote about putting away warm weather clothes and changing my wardrobe over to fall. One of the advantages of doing this slowly is that it's less overwhelming, allowing me to give consideration to each item instead of just moving piles from Point A to Point B.

As you pull out one season and put away another, here are three things to consider.
  • Weed if you can. Take time to consider the usefulness and desirability of what you're moving. Is everything you're putting away now something you'll wear next spring? Is everything you're taking out a match for your current fashion sense?
  • Check out your system. Nothing is a better test of the limits of your organizational system than the seasonal changeover. Regretting your great idea to store sweaters in the dark recesses of your closet? Discovering an entire shelf laden with things you can't remember when you wore last? Now's the time to consider what might work better.
  • Use style-friendly containers for ease of retrieval. If you're like me, you'll end up looking for random items between seasons, so the easier it is to figure out what's in each container, the less of a mess you'll make in the process. Do you like see-through containers? Labeled boxes? Both of these work well for I need to see it and I know I put it somewhere styles, while cram and jammers might prefer fabric bins that expand and "create" space. Use what you know works for you so that things end up where they belong instead of in limbo. 
Who knows? Maybe you'll uncover some gaps in your wardrobe that require a shopping trip. And when you get all your new things home, you'll know just where to put them.

Wednesday, October 18, 2017

Changing Seasons

Freepik
Fall has been unseasonably warm here in Pennsylvania and it's wreaking havoc with my clothing organization. Though it's often October before I complete the seasonal switchover (there's nothing worse than switching everything around only to hit a stretch of warm weather where I end up dragging out the things I just put away), I've usually made more progress by now, at least in one aspect of the changeover. But everything from shoes to clothes to pajamas is a bit of a mishmash. And, with 70 degree temperatures still in the forecast, putting things away too soon might still mean dragging them out again a few days later.

So, I need a stopgap measure. This morning, as I rooted in my closet for actual shoes (instead of sandals), for the second day in a row, it occurred to me that I could approach this just a little bit at a time (one of my favorite methods, as you probably know by now). By using the one in/one out principle I apply to new purchases (buy something new/get rid of something old), I can transform my closets and drawers at to match the (snail's) pace of the change of seasons.

So, for each pair of shoes I take out, I'll put one (or more) pairs of sandals away. Even if the warmer temperatures stick around, there are some sandals (strappy, bare, white) I know I'm finished with until summer.

This plan has an additional benefit as well. It allows me to let go of my beloved sandals one pair at a time.

Hey. It's a start.

Tuesday, October 17, 2017

3 Keys...Tuesday?

Dodgerton Skillhause via Morguefile
Hi everyone! Between midterm grades and life in general, last week just got away from me. Since I had a post planned already, I didn't want to recycle...in retrospect, I should have done just that!

So, since I have a couple of days off this week, I thought I'd get caught up and share the post I planned for last Thursday. It synchs rather nicely with my post from last Wednesday, even if I did take "Starting Slowly" to a bit of an extreme!

As an adjunct, I share an office, so I can't exactly take over with all of the stuff that I think is essential. In addition, I do much of my planning at home, so I need all of that stuff at my fingertips there. Here are three tools I use to make sure I have what I need where and when I need it, at least most of the time.

A rolling bin. I ordered three of these from The Container Store years ago, and all have been pressed into various forms of service over the years in multiple small spaces. The bin at right began in my office at school before I retired, and was one of my first style-specific (I need to see it/drop and run) purchases. Now it lives under my desk in my tiny home office where it holds course materials. My daughter has a white one just like it under her desk in her dorm room.

Photo: ThirtyOne Gifts

A pre-packed bag. Okay, so this isn't entirely true. I'm still in search of the perfect bag, but I make sure the stuff I need every day I'm on campus is safely stashed in a soft organizer I can swap from bag to bag each day. Not only does it keep me prepared, it saves me a lot of time each morning getting ready because I don't have to worry about whether or not I have everything I need.


Tools that have proven useful in the past. If you've read it here once, you're read it a thousand times (okay, maybe not quite a thousand): organizing is a process. When, within that process, we discover things that work, they form the foundation of our entire system. I have a system of folders (color-coded by class) that I use every semester in exactly the same way. I also swear by my steno book and planner to keep tasks and ideas organized and all in one place.

Every semester, I tweak my systems, but the amount of tweaking I need from one semester to the next decreases dramatically every time I upgrade my system with a new tool or routine that works. Finding these style-specific tools and routines helps to create the systems that not only keep us organized, but also are easy to maintain.

See you tomorrow.

Wednesday, October 11, 2017

Starting Slowly

Pixabay
At the beginning of every semester, it always takes me a little while to get into a routine. New classes, new ideas, a different schedule every day. Before I know it, my I need to see it personal style has run rampant, leaving piles in its wake.

This semester, even though my styles haven't changed, a few things are working to my advantage. I'm not teaching any of my classes for the first time, so there's a lot less reinventing of the wheel, which helps to keep things a bit tidier. I start at the same time every day, which allows me to settle into a routine that feels a little more predictable. And, with each semester that I teach, I have the opportunity to further refine my system so it works to my advantage.

While I can't say I'm living a pile-free existence, most of my stacks are confined to logical homes like folders and a file sorter, at least most of the time. Some changes in our home furnishings have also led to other, less obtrusive, temporary homes for papers that I leave out because they need a quick turnaround time. Translation: my living room furniture is free from piles of papers, at least most of the time.

It used to frustrate me that it takes so long for me to settle into a new routine each semester but, over time, I've accepted it as an occupational hazard. As I've said here so often before, organizing is a process. What I've come to realize is that, inherent in the concept of a process is the element of time. Put simply, processes take time -- they can't be rushed.

The irony, though, is that the less I worry about it, the more easily things fall into place. Perhaps I'm re-directing my energy from worrying to strategizing, or maybe, just maybe, the process is working.

Only time will tell.

Friday, October 6, 2017

Friday Feature: Talking to Myself

Do you talk to yourself? As it turns out, that might not be a bad thing. Founder and CEO of WordSmithRapport Karima Mariama-Arthur cites self-talk as one of the "5 Things You Need for a Successful Mindset."

Not just any self-talk, though. Mariama-Arthur echoes the sentiments of therapists everywhere when she encourages readers to make that self-talk positive, as its accumulation contributes to our sense of who we are. The conversations we have with ourselves -- internally and externally -- lay the foundation for so much more than day-to-day decisions; they can set us on the path to achieving the things that matter.

What will you tell yourself today?

Thursday, October 5, 2017

3 Keys Thursday: 3 Keys to Easy Upkeep

Dodgerton Skillhause via Morguefile
Yesterday, I concluded my letter-by-letter interpretation of STYLE with some thoughts about Easy Upkeep. Today, I'd like to share three key components of organizational plans that lend themselves to Easy Upkeep.

They're individualized. Everything from the containers to the categories to the locations works for you. No binders if you prefer accordion folders, and nary a file cabinet in sight if to you, out of sight means out of mind. Systems that work are built on the personal and organizational styles of the person who owns them.

They're simple. Every storage solution requires as few steps as possible. No lids for drop and run folks, no compartments for cram and jammers and no monochromatic storage systems for the I know I put it somewhere person to tear apart trying to figure out which red box the ink cartridges are in.

They're attractive. Beauty isn't everything but, very often, organizational systems that are attractive function better. Sure, they need to be practical and easy to maintain, but when they look good to begin with, we're more likely to be motivated to keep them looking that way.

Don't be discouraged if Easy Upkeep only makes an appearance in certain areas at first. Once you get the knack of Organizing by STYLE, the upkeep only gets easier.

Wednesday, October 4, 2017

Easy Upkeep

Today's post is the final post in a series 
on using the STYLE process 
to take your organizing to the next level. 

Easy Upkeep is, at its heart, the simplest of the steps. If you've put a system in place -- one that honors your styles -- the upkeep is, indeed, easy.

Notice, though, that the "E" stands for "easy," not effortless. Even when all systems are go, so to speak, striving for ease of upkeep sometimes exposes the flaws in the systems. In other words, if the upkeep isn't so easy, that's a sign that you should, perhaps, go back a few steps.
  • Start with successes: Have you set yourself up for success, letting your styles be your guide for locations, containers and systems?
  • Take small steps: Have you given a small container a big job? Started an enormous project only to run out of time before finishing?
  • Yes, it has a home. Do the locations for your things make sense, or are they too small, too scarce or out of reach?
  • Let it go. Is an area overpopulated? Do you need to do some strategic sorting to make it work?
Once all of these pieces are in place (your styles are in charge, your containers reflect both your styles and the task to which they were assigned, your locations are logical and your piles reduced), upkeep can, indeed be easy. If any of these remains problematic, go back and take another look, asking one very simple question:

How can I make this easier?

Sometimes, in our enthusiasm for newer and better, we make things too complicated. If your upkeep isn't so easy, assess the location in question with an eye toward simplifying.

One final caveat: Easy upkeep doesn't mean things will be perfect all of the time. What it does mean is that you have a system in place that works for you and when things begin to feel disorganized, you know what to do to set them right.

And that can make things feel easy indeed.

Thursday, September 28, 2017

3 Keys Thursday: 3 Keys for Jump Starting the Let it Go Process

Dodgerton Skillhause via Morguefile
Yesterday, I wrote about Let it Go! No, not the song from Frozen, but rather the necessity of reducing the amount of stuff we have in an effort to keep things organized and efficient.

Unfortunately, this is often easier said than done. Here are a few keys to kick starting the process.

Start at the bottom. I wish I could take credit for this idea, but the truth is I heard it long ago on HGTV and have been using it ever since. With clothing and paper in particular, the oldest items are usually on the bottom of the pile. Outdated and forgotten, they're relatively easy to get rid of. Consequently, they can prime the pump. Once we've tossed a few things, the whole Let it Go! process just feels easier.

Pick a season. Although I mean to go through all of my Christmas stuff in the off-season and my school files over the summer, what usually happens is that the need for these items (or new versions of them) is what finally motivates me to attack the piles. As with strategy #1, tackling old stuff can be just what I need to stop procrastinating and start de-cluttering, especially if it means making way for new and improved versions.

Don't try to do it all at once. Nothing makes me procrastinate faster than feeling overwhelmed. Promise yourself you'll eliminate one pile or work for half an hour, and then walk away, secure in the knowledge that you've made progress. Maybe even play "Beat the Clock," setting a timer and seeing how many items you can toss or put away before the timer goes off.

When Let it Go! feels too challenging, it's easy to procrastinate, which is sad because we miss out on the benefits a good de-cluttering session can provide. At its best, Let it Go! can help us feel lighter as we eliminate the old to make room for the new, or to free up the most beautiful of all organizational sights -- clear space. If letting things go is hard for you, be patient with yourself as you tackle this task a little at a time.

Wednesday, September 27, 2017

Let it Go!

For many of us getting organized and getting rid of excess stuff go hand in hand. But if you've got an I love stuff personal style, that second part can be a little bit intimidating. So many things that seem insignificant to other people are wrapped in a cocoon of memories for I love stuff folks.

Even those of us who wouldn't put ourselves into the I love stuff category can become overwhelmed sorting through things and figuring out what to do with them. All of the things we've collected were, at some point, important to us, serving a useful purpose or imbued with some meaning. This, coupled with the fact that we might have scrimped and saved for (or spent months paying off) the items in question can lend an exaggerated value to our things, convincing us that our trash is someone else's treasure.

It usually isn't.

And therein lies the painful part. Sometimes, we simply have to put them out with the trash.

I must admit to cringing at this option, arguing that surely someone, somewhere can use this! Convinced of this fact, some of us spend hours pricing things and sitting out in the sun (we hope) at a yard sale, hoping to recoup some of our investment. I used to belong to this group, but after the money earned at the last very hot, very long yard sale I hosted disappeared in about a tenth of the time it took to earn it, I crossed this option off my list. 

If you, like me, long to reduce, declutter and recycle but don't want to go the yard sale route, you might benefit from setting some boundaries. First, corral three boxes and separate your disposables into categories: trash (if I'm brutally honest with myself, no one else will want this stuff), recycle and resell/donate.
Pixabay

At the end of the sorting session, take out the trash and recycling. Then, set a decision date for the resell/donate items, based on how long you think it will take to find a place that might be interested in them. Write that date on the box and on your calendar.

When you figure out where you're taking the things in that pile, write the drop-off date in your planner and put the items in the car. If the deadline comes and goes and the items are still in your car, they become trash.

Can you cut yourself some slack, donating the items a week after deadline? That's entirely up to you. But, if you're serious about letting things go, that means letting them go completely, not simply moving them from the basement to the mudroom to the car, where they take up an indefinite period of residence. (Not that I've ever done that).

Let it go! is probably the toughest part of the STYLE process but, without it, we quickly overrun our living space, making organizing far more complicated than it needs to be. Luckily, unless you're relocating, letting it go is not something that has to be done all at once; in fact, it's often most productive when done in stages.

Look around. What can you let go of?

Thursday, September 21, 2017

3 Keys Thursday: 3 Keys to Maintaining Homes When Time is Tight

Dodgerton Skillhause via Morguefile
It never fails. When I get busy or overwhelmed -- or both -- my personal and organizational styles gang up on me.

And an unfettered drop and run/I need to see it style is not pretty.

If I've been good at following my own advice (which sometimes happens), the things I've dropped and run from all have homes.

The trick is to get things back where they belong, which manages both our stuff and our stress. When time is at a premium, here are a few ways to restore order.

  • Count 'em up. Set a goal of a certain number of items to pick up and put away within a given time period. Whether it's starting the day with a goal of returning a certain number of items to their homes before bedtime or a game of beat the clock when you have only ten minutes at your disposal, any dent in the growing piles is a positive step. When things have homes, even small stretches of time can yield big payoffs. 
  • Tackle a hot spot. Every house has them -- the places that seem to attract piles. Sort the piles by room in the house and move each stack of misplaced merchandise to the room where it belongs. Let the family member who "owns" the room take it from there.
  • Assess the logic and quality of the homes you've assigned. If your efforts to put things where they belong is hampered by the fact that their homes are inaccessible (or perhaps nonexistent), it's time to rethink their locations. Finding them a home that works might mean they'll stop turning up like bad pennies.
In an ideal world, we always have time to return things to their homes, which are logical and conveniently located. In the real world, things pile up and we sometimes run out of space. Being patient, flexible and keeping on top of things, even if only a little at a time, helps keep things manageable.

Even when we're busy or overwhelmed. Or both.

Yes, it Has a Home!

By now you know that a positive outlook and confidence in your own abilities (Start with Successes) are necessary ingredients as you develop a plan based on your personal and organizational styles. And if you Take Small Steps,  using simple strategies like Give it Five! and Don’t put it down, put it away! you'll see steady progress and avoid feeling overwhelmed.

Which brings us to YYes, it Has a Home.  

home is, quite simply, where something “lives.” While containers are key to establishing homes for our stuff, they're only half the equation. In order to establish working organizational systems, we need to create logical homes for our things. A logical home is one that:
  • is close to where the item is most often used;
  • is the right size for the item;
  • takes into account how often the item needs to be accessed.
Makes sense, right? But when we're in a hurry, we often forget these guidelines. Instead, we put things wherever there's room, wherever we happen to be or just...wherever. 

Ready to break the "wherever" habit? Here are a few more ideas to get you started.
  • Store things that are used every day in places that are easy to access. 
  • Choose a storage solution (container and location) that makes it as easy to put things away as it is to put them down. 
  • Store things where you use them...or drop them...or naturally put them. 
  • Store similar items together, and consider storing complementary items (things that go together or are used together) near each other as well. 
Finally, let your styles be your guide by choosing homes that work with your natural habits. Already have a go-to drop spot? Make it a permanent home for the items that live there.

Happy habit-making!

Thursday, September 14, 2017

3 Keys Thursday: 3 Small Steps with a Big Payoff

Yesterday, I focused on the T in STYLE: Take small steps. Today, I thought I'd revisit a few small steps that help to ensure my days go a little more smoothly.  
  • Pack my lunch the night before. The contents of the kitchen won't change between dinner one night and mid-morning the next day. Packing my lunch, stashing it in the fridge and leaving myself a bright, visual reminder to retrieve it (fuchsia sticky note, anyone?) will save me precious get-out-of-the-house time. And, since I'm an I need to see it person, my favorite place to leave the sticky note is on the door I have to walk through when I leave the house.
  • Lay out my piles. This is something I'd do the night before if I lived alone. But, since other members of my family tend to object to my taking up the sofa or dining room table with my class-by-class files, I wait until morning to do this. Now that I have some clear space on the counter in my office, perhaps I can do it the night before.
My I need to see it personal style in action.
  • Check my calendar.  During the semester, my schedule has a pretty predictable rhythm, but there are always those days when extra appointments or meetings sneak in. Ideally, I've done a review of the week ahead sometime between Friday and Sunday night, but a quick peek at the calendar the night before is always a good idea as well. In addition to refreshing my memory for places I need to be and people I need to see, it gives me the opportunity to pencil items from my to-do list into my schedule. 
What small steps do you swear by to make days run more smoothly?

Wednesday, September 13, 2017

Take Small Steps

Today's post is the second in a series on using the STYLE process to take your organizing to the next level. Last week, we focused on the "S": Start with successes. This week, we're moving on to "T": Take small steps.

My desk -- or the clearing off thereof -- has been on my list for several days. Unfortunately, it's merely annoying and not time sensitive, so it keeps getting bumped to the bottom of the list by tasks that have actual due dates. Meanwhile, I do what I can as I work -- filing this paper, recycling that one -- until I have time to dedicate to giving the surface my full attention.

We all know that getting organized is a time-intensive task. It's easy to forget, however, that staying organized also requires a time commitment. It's easier (and faster) to just put something down on a flat surface (the desk, the kitchen counter, the dining room table) than it is to put it where it belongs, but the time we save in the moment isn't really saved time. We spend that banked time when it comes time to put away the things we set down in a convenient spot.

We can take small steps in lots of ways. We can spend just a few minutes tackling a hot spot (Give it Five!) or work to improve our habits (Don't put it down, put it away!) We can set small goals, tackling one spot, one drawer or one shelf at a time until the whole area looks just the way we want it.  Or, we can pick up as we go, concentrating on making things just a little bit better. We can focus on finding one container that does double duty by creating a home for wayward items and looking pretty in the process. We can work on broadening the good habits we already have in place, taking all the out-of-season items out of a closet or finally getting that bag of donations out of the trunk of the car and to its destination.

No matter which steps we take, it's important to notice the improvements we make. Taking small steps can get us to our destination, but only if we recognize that we're on the right path.

What small step did you take today? Acknowledge it, congratulate yourself and pay attention not only to where you're going, but also where you've been. 

Thursday, September 7, 2017

3 Keys Thursday: 3 Ways to Set Up for Success

Dodgerton Skillhause via Morguefile
In yesterday's post, I wrote about focusing on successes. As I type this post (about twelve hours later than usual), it would be very easy for me to focus on the lateness of the post and to therefore go down the rabbit hole of self-blame. If instead, I choose to focus on the fact that this post is getting written despite the fact I had a very busy day, I'm starting with success. This simple change in thinking (combined with the fact that I don't want to let down readers who know which days new posts appear) motivates me to write the post instead of just giving up and watching reruns of The Big Bang Theory.

Keeping ourselves motivated about organizing often works in a similar fashion. It's so easy to focus on what's not working -- the piles, the clutter, the desk that never seems to stay cleared off for more than fifteen minutes. If instead, we choose to seek out what's working and build from there, we stop the blame game in its tracks. Often, this is the first step to creating a system that works.

Starting with success gives us a chance to celebrate the things we do well, and to use them as a means of developing the confidence we need to work through the process of getting -- and staying -- organized. Here are three ways to start with success.

Celebrate good habits and build on them. Do you make your bed every day? Hang up your coat when you come into the house? Hang your purse in the same spot every time? Toss the junk mail immediately upon bringing it into the house? Good habits form the foundation of our organizational successes. Adding one more step to an existing habit (ditching the junk mail and then sorting the rest of the mail immediately, for example) extends the habit and takes you one step closer to that elusive feeling of organizational success.

Keep the tools that work, scratch the tools that don't. Yes, that file cabinet in your office is a great organizational tool, but if you stack papers on top of it instead of filing them inside, it's not a good tool for you. One size does not fit all. Look around at what's working, and keep it -- better yet, replicate it in other places. Then, get rid of all the other "good stuff" that doesn't work for you (or a family member) and toss out the guilt along with it. Creating style-specific systems allows you to let go of energy-sucking guilt along with the stuff that doesn't work.

mohamed1982eg via Pixabay

Focus on what you've done, and let go of what you haven't. Have you ever gotten to the end of the day and spent what was left of your energy beating yourself up for what you didn't do? Clearly, that sounds silly when we say it out loud, but I'd bet my next paycheck that many of us have done exactly that. If instead, we pause to reflect on what we have accomplished, not only does it feel better, but it can also energize us at a time when we need it most. If the things that remained undone are important, add them to the next day's list, but don't waste energy feeling guilty. If necessary, create a backwards to do list to lay alongside the list of things that remain to be done, and then move forward and enjoy some well-deserved relaxation.

Getting organized is a process -- one that is sometimes a one step forward, two steps backward dance. If we use success as our foundation, we can have a lot more fun at the dance.